Account Owners and Admins can add an absence event to record employee absences or other attendance related events. Supervisors can also add an absence for any employee assigned to them as a Direct Report.
To add an absence for another employee select Calendar from the left hand navigation menu and then select the My Team view tab.
Select “Add Absence” option or select a date directly from the calendar.
Note: If no absences have ever been added, you will not see the calendar.
- Select the employee.
- Supervisors will only have access to add requests for their direct reports
- Select the applicable absence code.
- Select the time bank you want the hours to be deducted from.
- Note: If you do not want hours deducted, you can select None.
- Select the date(s) on the calendar.
- Edit the amount of hours to be used per day.
- They will default at 8 hours but can be manually adjusted.
- You can optionally add a comment and attach a document if needed.
- Select “Add Hours” button to save.
Once saved, you will see the absences reflected on the calendars. After the scheduled day off occurs, the hours will be marked as used and should be reflected on the employee’s time bank if one was selected.
Note: If an employee does not have enough hours accrued to cover their request, and a negative balance is not allowed as dictated by your configuration settings, there will be a red warning message explaining this and the absence cannot be saved.