To manage time cards for employees, navigate to the Time Clock page, My Team view tab. There you will see a list of employees and their time cards for the current time period.
Select an employee to view the day by day recorded hours. This is where you can also edit hours as needed.
Once a time period is done, time cards can be approved within the custom selected time period (ex. 3 days after a period ends, time cards may be approved). The time cards will be auto-approved if not manually done within the selected amount of days.
The amount of days allowed for approval can be adjusted in the Time and Attendance Configuration settings. Time & Attendance --> Configuration --> Time Clock
Note: Employees will only be able to access their own time cards and Supervisors can access their direct reports.
Note: When a time period is in its approval time window, you will see the time cards for the previous period so you can approve.
Approving Time Sheets:
Time sheets can be approved after the Time Period ends and you can customize how many days the business has to approve them. If the time cards are not approved within the designated time frame, the system will auto approve the time sheets.
To Approve a time sheet, select the desired employee, review the time sheet and when ready, click the Approve button at the top of the time sheet. You can also download the time sheet if desired by clicking on the download icon next to the approve button.
You can also approve time sheets in bulk from the time sheet employee summary page. To do this, select each employee you wish to approve and then click on the Approval button to approve all selected time sheets at one time.
Note: Time sheets can not be approved until the approval time window opens. If you make edits to a time sheet that was already approved, you will need to approve the time sheet again.